Senior Executive Business Administrator – CFO (East Coast)

  • Manage complex calendar including vetting, prioritizing and providing recommendations
  • Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination
  • Support members of our Executive Group E-Group or All-Direct Leadership across various time-zones
  • Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones. Ensure Executive is preppared for every meeting
  • Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
  • Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
  • Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
  • Plan events such as team off-sites, team building activities and company kick-offs as needed
  • Draft internal and external communications on behalf of Executive
  • Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
  • Manage Executives email inbox including drafting internal and external communications on behalf of Executive
  • Compile receipts to submit timely and accurate expense reports on a monthly basis
  • Schedules, live streams and moderates Group Conversations
  • Provide coverage for other Sr. E-Group EBA’s
  • Run and lead special projects upon request
  • Must be able to work flexible hours to support international business meetings and some travel is required in most roles
  • Other duties as assigned in support of the business (ad hoc tasks)
  • Minimum 7 years supporting a C-Level Executive(s) as an executive business partner or Sr. EA at a quickly-scaling company
  • Bachelor’s’ Degree preferred. High school diploma or general education degree (GED) required
  • Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
  • Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools
  • Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
  • Proven leadership skills and demonstrates “one team” mindset; able to lead other EBA’s and partner well across GitLab
  • Experience with event planning & coordination to include support for large meetings, off-sites and company events
  • Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
  • Approachable and effective communicator across various communication channels and with all levels of the organization
  • Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
  • Experience in a start-up environment preferred
  • Experience working remotely preferred
  • A passion for GitLab
  • A sincere willingness to help out

Qualified and interested?Apply via

https://boards.greenhouse.io/gitlab/jobs/5456910002?lever-origin=applied&lever-source=LINKEDIN

Author: opportunitiesforallkenyans

We connect Kenyans to land their dream opportunities.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s